Receipts and price drift

Receipts feed the costing system with current supplier prices. Price drift turns those supplier changes into alerts and margin review work.

Receipt upload

1. Open the store dashboard and go to Receipts or Expenses.
2. Upload an invoice or receipt image.
3. Review extracted vendor, date, totals, and line items.
4. Match receipt lines to existing inventory items when suggestions are correct.
5. Create or update inventory items when a receipt line introduces a new purchased item.
6. Save the receipt so matched costs can update costing history.

Review queue

Receipt matching should be reviewed before it changes important costs. Use the review screen to confirm item names, units, quantities, and prices. Resolve aliases when a vendor uses a different name for an ingredient that already exists. Check pack sizes carefully because a unit mismatch can make product COGS look wrong.

Price drift

Price drift compares newer supplier prices against prior purchase history. It is designed to answer which ingredients changed, how large the change is, and where the margin impact may land. Use the price drift page to prioritize high-impact changes before changing menu prices or recipes.

Common fixes

If an item appears as a duplicate, merge or alias the supplier line to the existing ingredient. If the price looks too high or too low, check quantity and unit normalization first. If the receipt total is correct but item costs are wrong, review pack size and tax handling. If drift alerts are missing, confirm receipts are matched to inventory items rather than saved as unmatched expenses.